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Terms and Conditions of Hire

All venue hire bookings (“booking”, “event”) at the Princes Theatre (“the venue”, “we”, “our” or“us”) and the person(s), organisation or company making the booking (“the hirer” or “you”) areaccepted strictly on the basis that the venue’s standard terms and conditions of hire shall apply.

1. Confirmation of booking

All venue hire bookings are treated strictly as provisional (“light pencil”) until such time that a sufficient deposit and signed Hire Contract are returned to us by the hirer. This should be within 14 calendar days of the provisional booking being made (refer to paragraph 2). In exceptional circumstances, we may not be able to accept a provisional booking or may not be able to honour the 14 calendar day hold period and will require immediate payment of the deposit to secure the booking.

2. Deposits

We will require a deposit before confirming any booking, which should be paid within 7 days of being requested. After this time, if the deposit remains unpaid, we reserve the right to cancel the provisional booking without notification to you, although wherever possible we will use reasonable endeavors to contact you prior to doing this. All deposits are non-refundable.

3. Balance payments

The full balance payment is required at least seven calendar days prior to the event. Failure to doso may result in the cancellation of the event. Once the balance payment has been received, weregret we are unable to refund or reallocate monies.

4. Confirmation of final numbers

It is your responsibility to contact us to make an appointment to confirm the final details/arrangements/requirements of the event. Wherever possible this must be carried out no less than six weeks before the date of the event.You must confirm to us the final numbers of guests attending not less than 14 calendar days prior to the booking. The balance payment due will be calculated using the final numbers you provide us with.

5. Cancellations

All cancellations must be confirmed in writing. You will forfeit any deposit payment you have made. In certain circumstances and at our discretion, a deposit may be deferred to secure an alternative date.If we incur charges relating to items we have hired specifically on your request for your event (for example, chair covers, or additional technical equipment) then these charges will remain payable in full by you, unless we are able to mitigate the loss with the supplier.

Additional charges may also be payable by you, calculated as a percentage of the potential total booking value of the event being cancelled, according to the table:

Cancellation prior to event Charges payable

More than 6 months Deposit only

6 months or less 25% of total booking value

3 months or less 35% of total booking value

1 month or less 50% of total booking value

14 days or less 90% of total booking value

7 days or less 100% of total booking value

6. Minimum numbers

We reserve the right to set minimum numbers in the way of guests attending or for the provision of catering. We will, of course, make you aware of this minimum number prior to accepting your booking.

7. Price Reviews

All costs and prices are subject to review on 1st April each year. All events are subject to any change in prices as a result of the review.

8. Damage

You may be held responsible for any damage caused in public areas by you or persons that are visiting the premises for the purposes of attending your event.

9. Corkage

Strictly no food or drink may be brought onto the premises for consumption on the premises. We regret that we do not offer a corkage service.

10. Equipment brought on to premises

If you are arranging your own entertainment (DJ, band, etc), it is your responsibility to ensure that all electrical equipment being brought onto the premises is electrically safe and has been subject to a regime of periodic electrical inspections (commonly known as PAT testing). You are advised that we retain the right to refuse the use of any equipment that we believe to be electrically and/or intrinsically unsafe.

All prices are subject to an annual review every April. All information is correct at the time of printing. E&OE.

CONTACT US TODAY ON 01255 686652
OR EMAIL weddings@TENDRINGDC.GOV.UK

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